Committee Positions

Become a Leader

The Pack 578 Committee Executive Board consists of the following positions: Chair, Secretary, Treasurer, Cubmaster, and Assistant Cubmaster. Each executive board member holds the position for two years. By handling administrative and support tasks, the pack committee allows den leaders and their assistants to focus on working directly with the Cub Scouts. The pack committee meets at least once a month. When and where the meetings are held is up to the Pack Committee Chair and that best meets the needs of the members of the committee. At the committee meetings, reports from the Cubmaster, Den Leaders, Treasurer and others help keep everyone informed.

Committee Chairperson

Membership on the Executive Board; recruiting adult leadership to run the pack with the Cubmaster; developing the pack program plan for presentation to unit leadership for approval and distributing plans to all parents upon approval; chairing the Pack Committee meetings on a monthly basis; assisting the Cubmaster whenever needed; presenting the pack charter to the chartered organization annually, assisting the Pack Treasurer with preparing the annual pack recharter documents and obtaining the necessary fees, signatures, and information to achieve first time processing; taking formal position-specific Boy Scouts of America (BSA) -approved training, to include Youth Protection Training, Fast Start, This is Scouting, and Pack Committee Fast Start training, and maintaining Youth Protection Training as current.

Cubmaster

Membership on the Executive Board; attending the monthly District Roundtable and reporting back to the Pack; planning the Pack Meetings with the Assistant Cubmaster; conducting the monthly Pack Meetings and developing the pack program plan for presentation to pack leadership with the Assistant Cubmaster, and chairing the Pack Committee Meetings in the absence of the Committee Chair whenever needed; taking formal position-specific BSA-approved training, to include Youth Protection Training, Fast Start,This is Scouting, and Pack Committee Fast Start training, and maintaining Youth Protection Training as current.

Treasurer

Membership on the Executive Board; reporting monthly to the Pack Committee on the fiscal health of the pack in a report describing income and expenses for the committee’s review and approval; keeping signature cards (authorized signers) on both the checking account and savings account up to date; and completing all money earning applications for pack fundraisers and submitting them to the District Scout executive. That person(s) is also responsible for all deposits to the pack checking and savings accounts, reconciling the checking accounts to the monthly bank statement; coordinating all cash payments, and obtaining receipts for the pack records prior to reimbursement or payment when approved. All reimbursements less than $50.00 may be approved by the Committee Chair. Reimbursements greater than $50.00 shall be approved by the majority vote of the Pack committee in attendance. The treasurer’s responsibilities also include preparing the annual pack recharter documents and obtaining the necessary fees, signatures, and information to achieve first time processing. The treasurer also collects annual fees in a timely and orderly fashion; taking formal position-specific BSA-approved training, to include Youth Protection Training, and Pack Committee Fast Start, and maintaining Youth Protection Training as current.

Assistant Cubmaster

Membership on the Executive Board; performing all duties as requested by the Cubmaster and Committee chair in planning the monthly pack meetings under the Cubmaster’s guidance; planning advancement ceremonies and coordinating Webelos graduation with the Scout Troop, keeping abreast of the program changes via regular attendance at District Roundtables; and in the absence of the Cubmaster, conducting the Pack meetings; taking formal position-specific BSA-approved training, to include Youth Protection Training, Fast Start, This is Scouting, and Pack Committee Fast Start training, and maintaining Youth Protection Training as current.

Quartermaster

Maintaining an inventory of all pack property and supplies; replenish as necessary; taking formal position-specific BSA-approved training and Pack Committee Fast Start, and maintaining Youth Protection Training as current.

Historian

Taking photographs of Pack Events, or delegating to Den Historians; preparing newsletter for Pack events; coordinating submission of Den articles to the Korin newsletter; reminding Den Leaders to get photos of Den events; coordinating presentations of pictures at Pack events; taking formal position-specific BSA-approved training, to include Youth Protection Training, and Pack Committee Fast Start, and maintaining Youth Protection Training as current.

Secretary

Membership on the Executive Board; attending Pack Committee Meetings and presenting written minutes of the previous meeting; taking minutes to present at the next meeting; sending out mailings requested by the Cubmaster or Committee Chairman; and may be requested by an event chairperson to write up permission slips for the event; taking formal position-specific BSA-approved training, to include Youth Protection Training and Pack Committee Fast Start, and maintaining Youth Protection Training as current.